Administrative & Finance Officer

at IRD Pakistan
Location Peshawar, Pakistan
Date Posted March 5, 2019
Category Social & Development Sector
Job Type Contractor
Qualifications Bachelors. Masters preferred
Career Level Entry Level
Experience 1-2 year
Gender Male
Base Salary 60,000-70,000
Currency PKR
Send Resume at jobs.pk@ird.global

Description

ü  Provide support to the administration and program team for administrative and travel management arrangements.

ü  Manage office supplies stock and placing orders

ü  Responsible for floor/facility management

ü  Prepare regular reports of expenses and assets

ü  Organize a filing system for important and confidential documents

ü  Provide support in organizing program related events and training

ü  Provide support to in procurement process related

ü  Provide support in case the facilitation is required for the transport of medicines from the central storage to the provincial storage facilities

ü  Ensure the timely distribution of training, community sensitization materials to the provincial teams

ü  Provide support in the admin matters to the regional offices

ü  Responsible for liaising with District Coordinators for the receipt of duly filled and approved training attendance sheets as per the set protocols

ü  Verify the attendance sheets and make soft copy to subsequently given to IRD finance for payment disbursement.

ü  Liaise with the District Coordinators/Trainees in case of any missing information

ü  Maintain record of the payments made to trainees.

ü  Complete the documentary requirements for the payment to the vendors

ü  Maintain records of the payment to the vendors

ü  Report to the program team and IRD finance on daily reporting of the trainee financial disbursement during the training period and to the vendors

ü  Assist IRD finance in donor reporting

ü  Manage petty expenses of the program field offices

ü  Resolve complaints of the trainees claiming of not receiving the training stipend

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