Assistant Manager, Administration

at IRD Pakistan (Pvt). Limited
Location Peshawar, Pakistan
Date Posted November 18, 2020
Category Others
Job Type Full-time
Qualifications Master
Career Level Experienced Management
Experience 3 - 4
Gender Not Applicable
Base Salary -- Not Mentioned --
Currency PKR
Send Resume at jobs.pk@ird.global

Description

JOB CODE: HRD-PC/SD-027

JOB GRADE TITLE: Assistant Manager

PROGRAM/DEPARTMENT: Pakistan Deworming Initiative

REPORTING TO: Head of Administrative Services & Regional Manager-KP

EMPLOYMENT TYPE: Full-Time (Contractual)

LOCATION: Peshawar, Khyber Pakhtunkhwa.

JOB PURPOSE

The incumbent will provide administrative support to the program team. Main duties will include managing regional office inventory, facility management, preparing various reports (e.g.: expense reports, PRs), and arranging events, etc.

RESPONSIBILITIES

  • Provide support to administration and program team for administrative and travel management arrangements
  • Manage program related supplies & stock, and raise request whenever required
  • Responsible for floor/facility management
  • Prepare regular reports of expenses and assets
  • Organize a filing system for important and confidential documents
  • Support Administrative Team in organizing program related events and training
  • Support Administrative Team in procurement-related process and in case facilitation is required for transport of medicines from the central storage to the provincial storage facilities
  • Ensure the timely distribution of training, community sensitization materials to the provincial teams
  • Provide support in admin matters to the regional offices
  • Liaise with the District Coordinators/Trainees in case of any missing information
  • Complete documentary requirements for payment to vendors
  • Maintain records of payments to vendors & trainees
  • Report program team on financial disbursement to the vendors
  • Manage petty cash expenses of program field offices
  • Resolve complaints of the trainees claiming of not receiving the training stipend
  • Any other tasks assigned by the line manager

REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)

Required Qualification

  • Masters in Business Administration.

Required Experience

  • 3-4 years of relevant experience in an administrative role.

Required Skills

  • Excellent Administrative Skills.
  • Excellent Communication & Analytical Skills.
  • Good Financial Acumen.
  • Excellent customer service skills.
  • Hands-on experience using Microsoft Office (Excel, PowerPoint, Word etc.).