Experienced in Finance, Audit, Procurement, Assets Management, Administration, etc

Professional Summary

In my adverse and challenging career of approximately 20 years I have went through with following areas successfully.

Head of Centralized Procurement for 8 years at United Bank Limited.
Head of Fixed Assets Management for 3.5 years at United Bank Limited. At this portfolio I have also monitored five Departments these were Administration Department, Old Record & Warehouse Management Department, Transport Department, Dispatch Department & Fixed Assets Management Department. Further to already mentioned work at UBL, I have also Managed Quality Assurance Department, Maintenance Department, UBL Sports Complex & Hiring of Non Clerical Staff in addition to my core responsibilities during my tenure at United Bank Limited.
Head of Travel Operations for 1 year at United Bank Limited.
Head of Finance for 2.5 years at known Advertising Group The Interflow where I Manage Finance Division of their two Private Limited Companies wherein I prepare & close Final Annual Accounts that includes Profit & Loss Statement, Balance Sheet, Cash Flow Statement, assist External Auditors to Finalize the Annual Report and deal all matters related to Taxation (CBR).
Auditor for 4 years with Chartered Accountant Firm & a reputable Education Institution.
Brokerage of Shares at Karachi Stock Exchange, at WAJ Securities a Brokerage House for 1 year I have managed Sale & Purchase of Shares of various listed companies.
Freight Management with Shipping Companies, Consolidation, Export, Import, etc for 1 Year I have manage operations at Navigator Agencies.
Taxation, at Naveena Exports (Pvt) Limited for 7 months I have managed Sales Tax.

Major Work Done

Procurements done approx. worth of PKR 7 Billion that includes all items of Electrical & Office Alliances, Furniture & Fixtures, etc However IT Equipment’s are not included.
Made in house “Procurement Management System” conceptualize & drafted BRD, make Process flows, etc and assist IT Division till User Acceptance Test & final launching. (the items include procurement of E&OA, Generators, Note Machines, AC’s, etc)
Made in house “Travel Management System” conceptualize & drafted BRD, make Process flows, etc and assist IT Division till User Acceptance Test & final launching.
Headed Fixed Asset Verification Exercise conducted by M/s Ferguson (the first time exercise in the banking history)
Preparation of Annual Budgets of General Services Division both Capital Expenditures & Revenue Expenditures. (including Head Counts)
Policies Making & getting them approved from Board of Directors.
SOP’s Making & get them approved.
State Bank Audit assistance.
External Audit assistance
Internal Audit Assistance (as point of contact) & rectification of audit observation to ensure that these will not reoccur in future. Meeting deadlines, etc.
Coordinate & Assist Risk Management / Basel – II / Business Continuity Planning /ISO Certification/ Project Proxima / Project Geneses/ etc
Execution of various Annual Agreements.
Setting Objectives/Goals for each department (including approving JD’s)
Making presentations & Present them to Committee for different cases.
Enlistment of vendors.
Administration of UBL Head Office, Hiring of Non Clerical Staff, utilities, uniforms supply, etc
Physical verification of Assets, shifting of items, movement monitoring, auctions, etc
Ensure insurances of Assets.
Air Travel bookings
Hotel arrangements
Preparation & Finalization of Annual Accounts. (from data entry to Annual Report finalization)
Financial Management.
(Sales Tax, Income Tax etc.)
Auditing, Besides manufacturing concerns and non-profit organization, I also had an opportunity of auditing the Trusts, Co - Operative societies, Provident and Gratuity funds
Legal Matters.
Brokerage of Shares at Karachi Stock Exchange, Sale & Purchase of Shares of various listed companies.
Freight Management with Shipping Companies, Consolidation, Export, Import, etc

Detailed Resume

PROFESSIONAL EXPERIENCE: - From Present to Past

United Bank Limited (from 24th December 2005 to 15th August 2018)

Worked as Assistant Vice President - Head Fixed Assets Management, Assets Management & Administration Division, United Bank Limited, Head Office, from February 2015 to 15th August 2018.

Monitor following Departments

Fixed Asset Management Department
Administration Department
Old Record & Warehouse Management Department
Transport Department
Dispatch Department

Some of the major responsibilities were following

Preparation of Annual Budgets (that includes Fixed Assets, Operating Expenses & Head Count)
Making Policies & sending them to BOD for approval
Execution of Annual Agreement including Renewals with the vendors
SOP’s drafting, work flow designing at Visio & get them approved by presenting them to risk management, compliance, finance, etc.
Heading Fixed Asset Verification Exercise conducting by M/s Ferguson (the first time exercise in the banking history)
Made in house “Procurement Management System” conceptualize & drafted BRD, make Process flows, etc and assist IT Division till User Acceptance Test & final launching. (the items include procurement of Generators, Note Machines, AC’s, etc)
Made in house “Travel Management System” conceptualize & drafted BRD, make Process flows, etc and assist IT Division till User Acceptance Test & final launching.
Setting Objectives/Goals for each department (including approving JD’s)
Quality Assurance monitoring
Coordinate with Risk Management / Basel – II / Business Continuity Plan/etc
State Bank Audit assistance.
External Audit assistance
Internal Audit Assistance (as point of contact) & rectification of audit observation to ensure that these will not reoccur in future. Meeting deadlines, etc.
Making presentations & Present them at Centralized Procurement Committee for different cases.
Conduct Monthly Progress Review Meeting (that includes presentations from each department including monthly MIS, issues, progress, etc)
Enlistment of vendors as per policy, Negotiations with the vendors, monthly meetings with vendor on their performances.
Looking after Administration of Head Office, Hiring of Non Clerical Staff, supply of utilities, etc
Physical verification of Assets, shifting of items, movement monitoring, auctions, etc
Keeping old record safe & secure, timely retrievals, destructions, etc.
Ensure insurances of Assets.
Transport arrangements to Board of Directors, Senior Executive Vice Presidents, Group Heads, etc
Parking arrangements, Bank owned vehicles arrangements, procurement of cars, etc.
Courier arrangements
Maintenance of Head Office
Assist Senior management as & when required

From March 2014 till January 2015 worked as Head Travel Operations – Business Support Group, United Bank Limited, Head Office, where my job responsibilities were following,

Air Travel bookings
Hotel arrangements
Travel expenses monitoring
Ensure timely payments to the vendors.
Group travel arrangements
Protocol services
Made in house “Procurement Management System” conceptualize & drafted BRD, make Process flows, etc and assist IT Division till User Acceptance Test & final launching.

Join UBL in December 2005 till February 2014 worked as Head Centralized Procurement Department – GI, Centralized Admin Services - Business Support Group, United Bank Limited, Head Office, where my job responsibilities were following,

Made in house “Procurement Management System” conceptualize & drafted BRD, make Process flows, etc and assist IT Division till User Acceptance Test & final launching. (the items include procurement of Generators, Note Machines, AC’s, etc)
Preparation of Annual Budget of GSD (Capital / Revenue)
Allocation of Budget & Monitoring the variances (if any) on monthly basis (Projection of Capital Expenditure Commitments on Quarterly Basis)
Monthly reconciliation of Expenditures (Administrative Expenses of General Services Division, Business Support Group)
Monthly reconciliation of Capital Expenditures with Central Data Base.
Monitoring of on line IBCA / IBDA initiation & other on line transactions (Unibank / TezIbex)
Monthly reconciliation of Fixed Assets (FAMS with CDB)
Monitoring of Financial Matters of UBL Sports Complex
Monitoring of Financial Matters of UBL Dispatch Department including annual renewal of Courier Agreements
Monitoring of Financial Matters of UBL Protocol Department
Monitoring of Financial Matters of UBL Admin & Maintenance Department
Audit of all the Vouchers Pertains/initiated by Centralized Admin Services
Quality Assurance monitoring
Coordinate & Assist in Risk Management / Basel – II / Business Continuity / Proxima / Geneses
Correspondence / Approvals Drafting / etc for Procurement Approvals & others
To manage all the financial aspects of Capital Purchases to facilitate procurement (items above 0.5 Million)
To ensure implementation of the Bank Procurement Policy
Arrangements for Calling Tenders / Quotations
Evaluation of Tenders / Quotations (Summary)
Arrangements for Technical Assessment
Assist Procurement Committee to finalize the job
If required, arrangement of Special budget Approvals from (Board Executive Committee OR Board of Directors)
Execution of Purchase Agreements / Orders
Follow up of the Jobs under progress
Ensure timely supply of items purchased
Ensure insurances of Fresh Procurements by Committee
Ensure facilitation of Operation & Maintenance Contracts
Execution of Operation & Maintenance Contracts / Services Contracts
Monitor payments to the venders
Monitor Supply of Uniforms to all NCS staff at Pakistan Level
Assist management in different areas as and when required.

Interflow Group:-

Worked as “Finance Manager” in Jupiter Communications (Pvt) Ltd a Sister Concern of Interflow Communications (Pvt) Ltd. from 1st October 2003 to 15th December 2005